Security tips for Office 365

Security tips for Office 365

Security is at the forefront of most business strategies, with many companies turning to managed service providers to bring forth solutions that will keep their company data safe and any intruders out. Last year larger organisations such as  hospitals, banks and governmental institutions were plagued by a number of major security breaches, and it is no surprise that security is one of the top priorities for most organisations this year.

As Office 365 is used by 90-95% of companies, it is the largest, and most obvious target for hackers as it is the largest source of storing information, especially sensitive information

  • 17.1% of files in OneDrive and SharePoint online contain sensitive information including payment card numbers, business plans and financial records.
  • 58.4% of sensitive data in the cloud is stored in Microsoft Office documents.

 

In order to ensure sensitive information is hack proof, simple security measures such as; creating complex passwords, using different passwords for cloud applications, only using secure network connections and backing up your data can work to increase the security and decrease chances of a cyber attack.

Below are more tips that can help to secure Office 365, and keep your data safe while ensuring optimal productivity

  1. Enable Office 365 Safety Tips: The Office365 safety Tips are pop-up dialog boxes that provide appropriate security information for users when they open a program. These tips can also be customized to your company policies as a reminder to users about activities governed by those policies.
  2. Change administrative defaults: By keeping administrative defaults in Office 365, this could put your organization at risk, so a best practice for your IT department should be to change default settings where possible when installing a new piece of software. If you have already installed applications but have not changed the defaults, you can still change them, it’s just more efficient to do it during the installation process.
  3. Implement security policies that govern data storage: It’s not uncommon for users to save data from Office 365 to the cloud via Dropbox, Google Drive, and other cloud storage providers. Any cloud services that are not monitored and controlled by your organization are a point of risk for your data, so be sure that users understand using those services is against company policy.
  4. Enable data encryption to prevent data from being compromised during transit. Some versions of Office 365 include data encryption, whilst others do not. If you are using a version that includes encryption be sure it’s enabled. For versions without encryption, a third-party encryption capability is required to ensure that your data is safe when in motion and at rest.

Microsoft Office 365 is one of the most used productivity suites because it’s an incredibly valuable tool for organizations within any industry. However, it’s important that you understand the risks of the application to your organization when it’s not installed and managed right. Take the time to adjust administrative defaults, tweak settings, and properly train users so your company’s installation and use of Office 365 doesn’t increase your attack surface.

To learn more about the extent of control you have to the threats in your Office365 environment, watch the video below.

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Growing up in Melbourne, Australia, Jason McClintock had an undeniable passion for the technology industry and its ability to change the way we do things. After completing year 12, Jason enrolled into and dropped out of, the same Physics degree twice and despite the lectures from his mother, he refused to go back. Landing a job in IT 4 days later, Jason was quick to discover some gaps in service and skills in the infrastructure, communication and network industry. His entrepreneurial mindset kicked in, and he began the journey to starting his own company in 1998, Jasco Consulting.

What started out as a small company, offering a single product, grew to become one of Australia’s most recognized Telstra accredited channel partners and multi award winning Microsoft partner. By building, deploying and optimizing IT solutions, whilst moving forward with new initiatives that deliver the most business value, JASCO is now a Tier -1 Platinum cloud Telstra Business and Enterprise Specialist partner.

As one of the nation’s strongest network/cloud and communications technology, Jason and the team at JASCO help customers’ businesses improve their return on investment by providing top of the line service whilst implementing systems that complement and enhance their proven business models.

Over 2 Decades in the telecommunications industry have equipped Cameron with the capacity to successfully orchestrate the sales team at Jasco, keeping them on goal and advancing in terms of revenue production and skill. Cameron’s previous sales and sales management roles, forecasting market situations and market analysis, have given him the confidence to chalk out programmes tailored to customers’ needs, and consequently, accomplishing organisational objectives.

Cameron comes from sporting background, and playing football in his youth has guided him understand the importance of team work and the tremendous results that occur when in unity. He enforces that attitude onto the sales team, motivating them to achieve record sales results at Jasco.

An avid lover of food and surfing, Cameron thoroughly enjoys meeting and engaging in conversation with new people, making him relatable to a wide range of customers and an excellent communicator.

To remain competitive, businesses need strong financial leadership, like the leadership provided by Jasco’s Chief Financial Officer, Sue Vander. Sue began her Jasco journey in a part-time finance role, however, as Jasco evolved, so did her job description. Through her commitment to each function, as well as coordination and communication between support and business functions, Sue has improved the effectiveness and efficiency of all support services at Jasco.

Almost a decade at Jasco has exposed Sue to many situations that have increased her skill set and capabilities, improving operational systems at Jasco that are designed to preserve company assets.

Sue provides strategic direction and oversight of front-end revenue cycle work processes and outcomes, she also uses that direction on the tennis court, and is a proud member of a team at her local tennis club.

Courtenay Snell provides the balance between business and technology strategy by effectively connecting Jasco’s services with the outside world. He ensures the company continually has the best technology in the market, offering dynamically-evolving and highly-competitive services to customers. A leader in the ICT industry, Courtenay is pivotal in the company’s success as he directs the technological development of Jasco to new heights.

Architecturally leading the design of sophisticated solutions and executing them based on customers’ requirements, Courtenay also thoroughly enjoys designing solutions at home, building his own magnetic, retractable clothes line.

His fascination in the advances in technology signifies he is always thinking about how these can relate to satisfying users’ needs and requirements over time. This fascination expands into the world of data analytics, which is an area he plans on exploring in the future.

 

Decades of experience in planning, developing and implementing state of the art information solutions and facilitating corporate growth, Gavin has a wide breadth of IT knowledge that covers many different technologies. It is for that reason that Gavin has the unique capability to ensure the integrity of high availability network infrastructure to provide maximum performance for Jasco customers.

Gavin’s high quality communication skills allow him to interface at all levels for the completion of projects and his experience within Jasco has allowed him to consistently envision the needs of customers and adapt to their requirement. He extracts material from customers and implements into the unified communication stack. His love for ICT solutions cannot be compared to his love for tequila, and is looking forward to retiring so he can run to Central Mexico and grow agave.

As the Senior Enterprise Architect at Jasco, Gavin leads cross-functional teams with diverse technical backgrounds and aims to continue providing the best quality service to all Jasco customers. His advice to anyone entering the industry? “Always be prepared to learn and evolve.

Frank is one of a kind, to say the least. His versatility allows him the capability to coherently comprehend almost every single networking system nationwide and operate platform and network systems infrastructure like no one else. Frank has been able to exercise his fascinating talents whilst at Jasco, and although he won’t admit it, he has completed some of the most integrated and challenging networking projects in all of Australia.

Over the years Frank has designed intricate network systems that are so complex, they resemble art work, so much so, they have been framed and displayed at Jasco. If he’s not implementing migration strategies and network designs for large-scale companies, Frank is running across the soccer field, chasing his boys and helping them achieve their dreams. 

Frank is a vital member of the projects team, his transparency and in-depth understanding of customers, and their needs, allows him the ability to sell unintentionally. Frank is immersed within the IT industry and culture at Jasco, and 

 Prior to being the Practice Lead System Management and Cloud expert, Danny was a Novell NetWare engineer and spent time working as the leader of system management at Methodist Ladies’ College. He then continued onto being the network IT manager at Wesley College Melbourne, managing a team of 17 IT technicians. These fine places introduced Danny to new people, big ideas and global concepts that have helped shape the person he is today.

Microsoft guru and Industry leader in ICT solutions at Jasco Consulting, Danny Grasso has the capability to provide some of the most renown companies with expert solutions that sit well within their values and vision. A competitive Xbox gamer who also loves pizza, tequila flavoured beer and, of course, his wife and two kids.

When he’s not implementing extensive system projects for Jasco’s clients, you can find Danny twittering about his latest Xbox game achievements, boasting about his Z3 convertible and chatting about the latest Formula 1 Race. His favourite quote? “Every failure is another chance to succeed.”

As one of Jasco’s Network Engineers, Hafiz’s goal is to ensure the integrity of high availability network infrastructure to provide maximum performance for customers. Hafiz is one of the most qualified engineers at Jasco, with almost every CISCO certification under his belt, his years of experience have equipped him with a broad scope of knowledge and unlimited capacity that allows him to manufacture and deploy intricate network solutions for Jasco’s customers.

Hafiz also establishes the networking environment by designing system configuration, directing system installation, defining, documenting and enforcing system standards; and enjoys doing so, just as much as he enjoys shopping.

Software development fascinates Hafiz, and would enjoy working in a role that encompasses creating programs if he wasn’t busy designing network systems for Jasco’s customers.

Andrew has always had an affinity for technology. Growing up he worked at Centre Com selling computer products, and later moved on to being the senior technician at an ICT solutions company of a small calibre.

As Andrew’s expertise and breadth of knowledge expanded, so did his thirst for an interaction with a developed clientele in order to push himself to reach benchmarks in his professional career. Moving to Jasco allowed that, where his system engineer role granted him to fulfil that desire. When he’s not developing network infrastructure engineering, Andrew is delving into the world of automation, using it to control his house, whilst drinking a cold can of V.

As an invaluable and highly respected member at Jasco, Andrew prides himself in putting the customers’ needs first, and to be able to fulfil them effectively. He also prides himself on being able to carry on the Pasiak name through his first child and son.   

Shais thrives in the vibrant, fast-paced environment of Jasco. He quickly adapts to learn the latest technologies, and his experience working across a broad spectrum of technologies has given him the mile wide and inch deep knowledge across several domains. He has also certified himself across several products and services of Microsoft and Cisco. His love for the Australian culture and work ethic is the reason why Shais quit his previous Senior System Network Admin role in UAE to move to Melbourne.

As Jasco’s General Manager Services Group, Shais leads a team of IT Support professionals to provide support and services across multiple client environments. He is essential in the accomplishments of the team’s service delivery and his ability to expand and support network infrastructure and cloud-centric ecosystems is valued within Jasco.

Shais enjoys cooking occasionally in his free time and would love to run his own restaurant one day if he wasn’t busy guiding the managed services team at Jasco. As his most cherished field of work, Shais hopes to build security frameworks and become a consultant for network security in the future.

 About Me

Telstra Calling for Office 365 is here!

Microsoft and Telstra’s latest collaboration has brought forth a first for Australian organizations.

Sewing together Office and Telstra PSTN Calling, Telstra Calling for Office 365 is a unified and simple cloud capability that transforms everyday practices of your business.

Jasco is a part of the Early Adoption program and can help you migrate your businesses to the cloud. Contact us now or find out more.